3 Ways to Keep Track of Contracts & Invoices Without Losing your Mind by The Photo Life

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You didn’t get into photography so that you could manage paperwork.

But between all the invoicing and contracts that you manage for your various shoots, it’s easy to feel like you spend a majority of your day managing those tedious details! So how do you keep your desk and brain clear of the clutter from this pile of paperwork? Here are three tips for streamlining your workload, so you can get out from behind your desk, and back behind the camera.

I. Put everything online.

Contracts and invoices can all be done through online systems or services, making it quick and easy for your client to sign and return things to you. Plus, down the road, it’s easy to find all the contracts and invoices under each client’s online folder!

II. Automate as much as possible.

Invoices should be sent out automatically online through your studio management software. If clients pay by credit card, you …

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Two Tips for Managing Critical Client Information by The Photo Life

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One of the biggest drains on a photographer’s time is the back-and-forth correspondence that happens with clients. There is just so much information that has to be collected and then managed – event details, invoicing, contract, album orders, and beyond.

That’s why it’s important to have strategies in place for efficiently managing this information. You need to be able to easily find what you’re looking for and minimize the amount of back-and-forth with clients.

I. Consolidate as much as possible using forms and questionnaires.

Email is a necessary but time-consuming (and annoying at times!) part of running a business, but if you make it more manageable, you’ll have more time to spend on other profitable activities. With all the information that has to be organized, it could mean a lot of emails. Or you could find a better way. Create a handful of forms or questionnaires that are used to gather most of the …

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Why Workflows Were a Lifesaver for Sara France & Made ShootQ Her First Choice by The Photo Life

Photo: Sara France

 

Photo: Sara France

Before finding ShootQ, Sara France was drowning in spreadsheets to track tasks, and wanted workflows that enabled her – and her team – to stay organized without passing bulky files back and forth.

Now that she has ShootQ, she’s able to automate almost everything!

Her studio’s workflows are automated. Everything from invoices, emails, to new lead generation is automated and cloud-based.

According to Sara, “I didn’t want to do that work and needed to focus on growing my business. It’s much more efficient and takes less time. I don’t know how anyone has a studio without this program.”

In this case study, we’ll take a look at Sara France’s business and explore the ways that:

• In order to focus on growing your business, it’s important to have a solid management solution in place • Taking the time upfront saves countless hours over the long haul  • Cloud-based services allow photographers to access key …

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Case Study: Why ShootQ Makes Sense for Anne Almasy

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Photo: Anne Almasy

Anne’s search for a solution that would streamline her growing photography business led her to ShootQ. Because of ShootQ, Anne has been able to set up a faster booking process, better contract management, and streamlined business operations.

In this case study we’ll explore:

• Why early investments in your business do make a difference. • How keeping track of your business in one place, with access from anywhere, streamlines operations. • Why it’s important to find the best solution to manage a thriving photography business. • How to quantify the savings ShootQ provides.

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Case Study: Why ShootQ Was the Only Choice for Leeann Marie

Before finding ShootQ, Leeann Marie was in search of a tool that managed all aspects of her new photography business. Now that she has ShootQ, she’s able to run her business like a well-oiled machine, saving time and headaches in the process!

In this case study, we’ll take a look at Leeann Marie’s business and explore the ways that:

• Investing in your business upfront makes a big difference • Cloud-based services accelerate the speed of your business • Time savings allows for more bookings and work-life balance • Smooth operations lead to successful and thriving businesses

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How to Track New Client Inquiries with ShootQ by Leeann Marie

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Managing leads in a studio can be difficult: multiple clients to track, responses to send, and information flying everywhere! Winning a wedding or portrait client’s business is a big deal – so what’s the best way to get them to sign on the (electronic) dotted-line? First you have to get their attention, and keep it!

I’ve heard multiple times from brides that a quick response is greatly appreciated, and the smartest sales tool out there is the art of the follow-up! How can you get both?

ShootQ Lead Workflows help you easily manage your leads, respond quickly with the click of a button, and maintain communication with your promising inquiries.

ShootQ has the capability of managing your leads in a simple lead “bucket” system. I always encourage my ShootQ clients to use the categories that have been set up for them as much as possible. It can be easy to forget who is …

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What’s NEW with ShootQ for Photographers? by Katie Van Buren

What’s new with ShootQ? That’s right – there’s a new a batch of updates to ShootQ that will help you streamline your photography business. This release is the second part of a two-phaser. The first phase was especially popular with portrait photographers. Here’s what’s new with ShootQ in this second release…

1. Product Options Visible to Clients – This feature lets your clients choose product options from the “share pricing” pages and proposals. While this has been an awesome internal tool for photographers to keep their product options organized, it is now also available for clients to view and choose options. With this release, the feature now works for ShootQ accounts…and our January Nimbus release will update this feature there as well! Read More Here >>>

2. Calendar Filtering For Users – We’ve added a side panel on the calendar tab for easy navigation to see who is scheduled for a shoot or appointment …

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How ShootQ’s Latest Updates Streamline Your Photography Business by The Photo Life

What’s new with ShootQ? That’s right – there’s a new a batch of updates to ShootQ that will help you streamline your photography business.

There are a few features we think everyone will appreciate, but Portrait Photographers will find these updates especially useful. This release is the first of two phases, so be on the lookout for more improvements in the near future!

Here are a few highlights:

• More Customization: We created a slew of new variables for Contracts, Emails, and Invoice Templates to give you more flexibility & customization. Check ‘em out today and let us know what you think!

• Creating a Shoot Just Got Faster: We added a button to every Relationship so you can load a Quick Lead and create a Shoot in just a few clicks. It’s super simple!

• Add Some Urgency: A new setting allows you to set a custom time-frame for every Proposal. Setting time limits on Booking Proposals can help …

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Setting up ShootQ Just Got Simpler by Katie Van Buren

Your shiny new toy arrives, you can’t wait to take it out of the box and play with it. Everyone relates to that experience. But what happens when the toy takes a few steps to set up? Uh-oh. It might sit in its box, partly assembled or gathering dust for a few weeks until you’re ready to take time to put it together. That’s the experience some photographers have when they get started with ShootQ. It’s a powerful tool but it requires some setup to get fully dialed into your business. Since it’s worth it, the training team at Pictage decided to create a helpful, step-by-step guide that will get photographers setup faster – it’s as easy as opening a box and clicking a few parts into place!

We sat down with the training team to get the backstory of the new ShootQ Setup Guide. Here’s the scoop for you:

Q. What makes …

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Best Business Practices – Part 7 by The Photo Life

Spring is here, so we’re sharing a series of Best Business Practice posts featuring the team of ACEs and select photographers who have integrated ShootQ and Pictage into their studios. Get to know these fantastic folks and learn tips and tricks that will streamline your studio and help you conquer busy season!

Today’s profile is Ashley Davis, above, owner and principal photographer at Ashley Davis Photography. As a professional photographer, Ashley seeks the human experience – authentic, organic, fresh – and a real connection with her subject. She photographs weddings and portraits across the country.

When not shooting, you can find her hiking, gardening, or doing yoga in the foothills of Boulder, Colorado with her husband and dog.

Q. How long have you been using ShootQ? 

A. Five months.

Q. What were you using to manage your business before ShootQ?

A. Nothing really. I ‘handmade’ my own system over several years of business to help me stay organized, but it wasn’t very efficient. Handmade is good …

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